Stop Typing Fuel Card Transactions Into Your Accounts
Your accounts team spends hours typing fuel card statements into accounting software. Here's how automation eliminates this wasted time and reduces month-end errors.
How much are you paying someone to type numbers that already exist?
Every week. Same routine. Fuel card statement lands. Someone opens the PDF. Someone opens Sage. And for the next few hours, they copy. And paste. And type. And check.
You’re paying a salary for copy-paste.
Let’s Do The Maths
Say your accounts person spends 4 hours a week on fuel card entry. That’s 200 hours a year.
At £15/hour, that’s £3,000 a year. Just on typing.
Not analysis. Not chasing invoices. Not helping you understand your costs.
Typing.
And that’s before we count the mistakes.
The Mistakes Are Costing You More
Last month, how many VAT errors did you catch at month-end?
How many did you not catch?
Wrong codes. Wrong cost centres. Transactions in the wrong period. Each one takes time to find. Time to fix. Time you don’t have.
And here’s the real kicker: while your team is typing and fixing, they’re not telling you which trucks are bleeding money.
You’re flying blind because everyone’s too busy doing data entry.
This Is Absurd
Those transactions already exist. Digitally. In your fuel card provider’s system.
Your accounting software is sitting there. Waiting for data.
Why is there a human in the middle, copying numbers from screen to screen?
Because nobody built the bridge.
Until now.
We Build The Bridge
We connect your fuel card provider directly to your accounts.
Transactions flow automatically. Every night. Every week. However you want it.
- VAT coded correctly. Diesel 20%. AdBlue 20%. No lookups.
- Allocated automatically. Right vehicle. Right department. Right cost centre.
- Reconciled instantly. Statement arrives, numbers match, done.
Your accounts person? They review for 10 minutes instead of typing for 4 hours.
What Changes
| This Week | Next Month |
|---|---|
| 4 hours typing | 10 minutes reviewing |
| VAT errors at month-end | Zero |
| “I’ll get to cost analysis later” | Actually knowing your margins |
| Stressed month-end close | Done by lunchtime |
No Rip-and-Replace
We don’t care what fuel card you use. We don’t care if you’re on Sage, Xero, QuickBooks, or something else.
We connect what you already have.
Your systems. Your data. Now talking to each other.
One Question
If you could get 200 hours back next year—and eliminate month-end VAT chaos—would that be worth a 20-minute call?
No pitch deck. No pressure. Just a conversation about what’s possible.
Or keep typing. Your choice.